Solutions to the 5 recurring problems of corporate parking management

February 26, 2021

 At the center of the debate on urban mobility issues, the efficient management of parking spaces is more than ever a hot topic. A more intelligent and proactive management of your company parking lot can lead to an overall improvement in the situation, by making employees responsible for their travel choices. Digitalization is opening up the range of possibilities, but solutions are still rare.

Here is a brief overview of the difficulties that Fleet and Facility Managers may encounter and the solutions that may apply:

How to manage a large number of potential users in a parking lot that is too small?

Urban densification, tax policies favoring company cars, as well as property taxes on parking lots have led to scarcity in (and therefore an increasing cost) parking resources in recent decades.

However, changes in work habits, such as the adoption of flex office (new way of working) and employee commuting, have led to an increase in the number of people coming and going to parking lots.

As a Fleet or Facility Manager, it is essential to be able to manage users and their access rights easily, while always having a clear and standardized view of who has access to the parking lot and when. Today, there are online business parking management solutions solving this problem for fleet managers in just a few clicks.

How to stop having to manage badges and remote controls?

The need for flexibility in access management implies the need for dematerialization of remote controls or access badges. The distribution of parking badges and remote controls is a waste of time for Fleet and Facility Managers. Exchanging badges or remote controls between employees, business visitors, partners, etc. accelerates the loss and prevents any flexibility. Companies will often end up with an unknown number of badges in circulation without any visibility on their usage or on which one should actually be disabled.

To make access to corporate parking lots more transparent, easy and flexible, users who have been authorized to access the parking lot via an online company parking management system will have the opportunity to transform their phones into a parking remote control to open the parking lot. The remote control is automatically activated when someone has valid access. 

Use of smartphone to open parking barrier as remote control

How to determine the usage of your parking?

The number of badges in circulation is rarely a reliable indicator of the number of cars parked in corporate parking lots. Have your ever thought your parking lot was full when in reality it wasn't?  Parking spaces remain partially empty and represent an additional cost for the company, while its business visitors and employees are desperately looking for a place to park.

To solve this problem, you need a parking management software that will allow you to understand the actual occupancy of your parking lot. Thanks to clear and standardized dashboards, you will be able to get an overview on the expected future usage and build reports based on the usage history. Powerful reservation tools coupled with dematerialized access allows for a detailed understanding of the use of the parking lot at any time. Because of this available information, making the right decision is no longer a challenge.

How to save time on parking management?

Sit down and define your company's parking policy. In other words, depending on your policy and your internal organization, define who has access to the parking lot and under what circumstances. The parking management software then allows you to set up your policy and let users make their reservations when they need a parking space or free up their space when they do not need it. Your users are empowered, they manage their access on a daily basis, without any intervention on your part. 

How to standardize the management of multi-site parking lots?

No more differentiated management on access systems specific to each site. Digital solutions allow you to manage the parking of all your sites centrally and to allow a simple circulation of your users between your different parking lots according to their needs and movements.

Optimizing the operation of your corporate parking lot with parking management software reduces the operational and financial impact of parking management for Fleet and Facility Managers. This will allow them to fully focus on the business without having to spend more time than necessary managing parking issues. 

By optimizing their parking lots, companies avoid the waste of unused parking spaces, the costs of renting another parking lot, and the loss of employees due to their difficulties in finding a parking space near their office every morning.

To understand the interest of good parking management in more depth:  3 advantages of efficient parking management.

Which parking management system to choose?

The BePark parking management software has been developed by our team to provide a solution for businesses. Nine years of activities in the parking industry and partnerships with more than 500 companies have allowed us to understand the difficulties they faced with the management of their parking lots. 

For example, BePark’s corporate parking management software addresses the 5 issues mentioned in this article and provides solutions for all aspects of parking management.

Interested in BePark software?

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